Community halls - Coronavirus venue hire updates

With the latest announcements from the Chief Health Officer, almost all restrictions have now eased for fully vaccinated Victorians, but some COVID-19 risks still remain.

With the latest announcements, almost all restrictions have now eased for fully vaccinated Victorians, but some COVID-19 risks still remain.

 

Major changes

  • Community halls and hubs no longer have restrictions on the number of people who can attend a facility. The previous density limits have now been removed.
  • All hirers need to have a nominated Covid Check In Marshal to ensure people are checked in via the onsite QR Codes and can provide proof of double vaccination, or can provide a valid medical exemption. This applies for any person over the age of 18 years of age. No single vaccinations allowed.
  • Face mask rules have been relaxed and are no longer compulsory in all indoor settings. We recommend wearing a face mask however if you are unable to socially distance or are with people who may be vulnerable to COVID-19. Learn more about when to wear a face mask
  • If you are showing symptoms of COVID-19, please do not visit one of our facilities. Go and get tested and isolate until you receive a negative result.

It is each user group’s responsibility to follow the Open Premises Directions issued by the Chief Health Officer.

Please take the time to look through them to fully understand your obligations as a user of our community facilities.


What is the maximum attendance allowed?

As per the latest Government Restrictions, community facilities can remain open with no density limit in place.

Your booking must have a COVID Check-in Marshall and all users must be fully vaccinated.  You must nominate a member of your group to stand at the door and make sure every person signs in to the QR Code and can show proof of their vaccination status. Any person who cannot show proof that they are fully vaccinated, and does not have a valid medical exemption, will not be able to enter one of our facilities. This applies to all persons over the age of 18 years of age.

To assist with electronic record keeping, we have implemented an electronic record keeping service (QR code) at the entrance to our halls. The use of the Community Halls QR code will be a requirement as part of your booking.

You must sign in using the QR code at the beginning of your booking and ensure all participants have their attendance recorded also. Failure to utilise the QR code service at the hall entry will mean you must revert to manual record keeping and reduced capacity as listed in below table:

Hall Maximum Capacity
Centenary Hall
Main hall (includes stage and supper room) 300
Supper room 100
Cobbin Homestead and Chapel
Chapel 70
Lounge 40
Sun room 70
Cobradah Homestead
Main hall 70
Geelong West Town Hall
Main hall 400
Supper room 100
Lara Hall
Main hall 150
Meeting room 50 
Newcomb Hall
Main hall (includes stage) 150
Meeting room 50
Portarlington Parks Hall
Bayview room 70
Main hall 350
Parkview room 80
Marcus Hill Memorial Hall
Main 150
Mount Duneed Hall
Main 40
St Leonards Reserve Hall
Main 100
Virginia Todd Hall
Main 100

Depending on the nature of your event, the hire space may be able to be considered as an indoor entertainment venue (theatres, cinemas, music and concert halls, auditoriums, arenas and stadiums). Please contact the Booking Office if you believe this may apply to your booking.


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Hirer responsibility

It is the responsibility of the hirer to enforce all current government  measures among patrons attending their event.

The City accepts no responsibility for any breach of the above and will report any known instances to the relevant authorities. As above, COVID Safe Work Plan must submitted to [email protected] and approved prior to attending venue.

Please refer to our Hire conditions page for further information regarding COVID related responsibilities for hirers.


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Committee-managed halls

It is important to note that there are several halls operated by independent committees within the municipality. As these committees are comprised primarily of dedicated volunteers, they have the ability to determine their own operational and running requirements and may be able to provide more flexibility in order to meet your needs.

Please refer to our Committee-managed halls page for more information.


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Further information

Whether you are trying to complete the COVID Safe Questionnaire or trying to plan ahead, it can be tricky to know where to look for the most relevant information.

The recommended source of information can be found at the Coronavirus (COVID-19) restrictions page at the Department of Health and Human Services (DHHS) website. There are many useful documents available, particularly the Restricted Activity Directions which will outline the requirements for activities in community facilities.


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Opening hours 

The Booking Office opening hours are currently 9:00am to 5:00pm. We are closed weekends and public holidays.


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Need to know more...

Please contact us at [email protected] for more any further information or clarification you may require.





Page last updated: Monday, 20 December 2021

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