Emergency Management Policy

Emergency Management Document No:   CPL275.2
Approval Date:   13 December 2016
Approved By:  Council 
Review Date:  25 June 2019
Responsible Officer:General Manager, City Services Version No:   05
Authorising Officer:   Chief Executive Officer 

1. Purpose

The purpose of this Policy is to outline Council’s responsibilities and the management program for providing emergency management services in the City of Greater Geelong region.

2. Scope

This policy applies to all Council employees involved in emergency situations, particularly those who respond to and/or assist the community in recovering from emergencies that occur in the Geelong Region or within other municipalities where requested.

3. References

  • Emergency Management Act, 1986

  • Local Government Act, 1989

  • Emergency Management Manual Victoria (EMMV)

  • Municipal Emergency Management Plan (MEMPlan)

  • Geelong Heatwave Management Plan

4. Definitions

  • AHES – After Hours Emergency Service

  • CEO – Chief Executive Officer, City of Greater Geelong

  • MEM – Municipal Emergency Manager (i.e. General Manager, City Services)

  • MRM – Municipal Response Manager

  • MEMPlan – Municipal Emergency Management Plan

  • MERC – (Police) Municipal Emergency Response Coordinator

  • MERO – Municipal Emergency Resource Officer

  • RERC – Regional Emergency Response Coordinator

5. Council Policy

Council is committed to providing the following emergency services: 

  • An effective and efficient After Hours Emergency Service (AHES) to respond to emergencies within its normal service delivery areas 24 hours a day, 365 days a year.

  • Provision of timely and co-ordinated response and recovery activities with its resources to assist in community emergencies as defined in the Municipal Emergency Management Plan (MEMPlan) for the City of Greater Geelong and the Emergency Management Manual Victoria.

The Chief Executive Officer and Municipal Emergency Manager (MEM), or in their absence, their delegates (as per the Instrument of Appointment and Authorisation) are authorised by Council to expend funds on the utilisation of urgently needed resources, with the Chief Executive Officer, Municipal Emergency Manager (MEM), Mayor and Councillors being advised of such allocation of resources as soon as practicable after the event.

Council will, where practicable, assist adjoining Councils in responding to or recovering from an emergency event by providing resources with the authorisation of the CEO or MEM, when requested by that Council through the Municipal or Divisional Regional Emergency Response Co-ordinator (designated officers of Victoria Police) to Council’s Municipal Emergency Resource Officer and/or Municipal Recovery Manager.

As Council resources are limited, they must be applied for the greatest community need which may limit the assistance that can be given to individuals, such as sandbagging individual properties, relocation or elevation of household goods prior to a flood event etc. Therefore residents are expected to help themselves.

Council will pursue reimbursement of costs associated with significant resource allocation (personnel and equipment) for community emergencies, where considered appropriate by the Municipal Emergency Manager or Chief Executive Officer and in accordance with the Natural Disaster Financial Arrangements (NDFA).

6. Quality Records

Quality Records shall be retained for at least the period shown below.

Record Retention/Disposal Responsibility Retention Period Location
Municipal Emergency Management Plan Corporate Records Permanent City Services
Emergency response records Corporate Records 7 years Corporate Record
Level 3 or 4 Event Reports Corporate Records 7 years City Services

7. Attachments

Level of Response Tables x 2 No.

 Table one - General guide excluding flooding
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Table two - General guide flooding
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Page last updated: Wednesday, 11 August 2021