Public protection for event sites

It is your responsibility as event organiser to provide a site that is safe for the public, event staff, volunteers and contractors at all stages of the event.

This includes bump-in, set up, staging and bump-out phases of the event.

How to protect the public at your event site

You should start your planning by identifying what the actual area of the site will be used during the set up and pack up phases of your event.

High risk areas to manage

  • Vehicle entry points to the site and through the site

  • Delivery points

  • Building areas (that is: erection of marquees, setting up of stalls, building of stages)

  • Waste management

Vehicle entry points

  • Nominate the safest entry point that also allows access for all vehicles entering the site.

  • Protect the asset by placing terra track at entry points.

  • Have a visible marshal escort at the vehicle delivery point to assist vehicles driving onto and off the site to advise on site contractors, staff and participants that a vehicle is behind them.

  • Nominate a safe path of travel through the site using traffic cones, witches hats and bollards.

  • Pre-event communication should include vehicle entry points and instructions to drive at walking pace.

  • Protect the asset from damage from vehicles turning around by designing the path of travel with one entry and one exit point, or horseshoe shape.

Delivery points

  • Reduce the number of vehicles on site by nominating a delivery/collection point adjacent to the site for delivery of smaller goods

  • Ensure that delivered goods and equipment are positioned neatly, not stacked high or posing trip hazards

  • Cordon off these areas with hazard tape

Building areas/work sites at events

  • Identify these areas using bollards, cones and or hazard tape.

  • Place signage advising public to keep out.

  • Position a staff member to supervise the area and ensure that the public are staying away from the area and that the contractors are following there safe work practices.


  • Place signage around the site and at high risk areas to advise public to exercise caution or to take an alternate path.

  • Designate a spotter to ensure public are not entering or near unsafe areas.

Waste management

  • Have skip bins or mobile garbage bins on site so that waste can be collected

Note: If the City of Greater Geelong and or Work Safe are not satisfied that your event site is being managed safely then the site can be shut down and all works ordered to stop until you can demonstrate that the site can be operated without risk to the general public.

Page last updated: Friday, 25 March 2022