Event organisers must provide insurance and complete a Form of Indemnity, in addition to developing a risk assessment and risk management plan.
Public Liability Insurance
All event organisers are required to have a current public liability policy of insurance. The policy must be in the name or business of the event organiser to the amount of $20 million. The policy should cover all of the activities at the event including the periods of setting up, staging and dismantling the event.
Depending on the nature of your event and the level of risk, your Events Officer may request that the Greater Geelong City Council is noted on your certificate of currency as an “Interested Party.”
The certificate of currency must state the level of cover, period of cover and any exclusion clauses.
A certificate of currency can be obtained from your public liability insurer or insurance broker.
We must approve any conditions and exclusions. The policy must extend cover to the City for claims for personal injury or property damage arising out of negligence of the event organiser.
Approval for your event cannot be granted until your Events Officer has sighted the certificate of currency and/or a copy of the insurance policy.
Protecting your insurance
You should also ensure that you collect all of your contractors and service providers certificates of currency. Be sure to read this information and note any exemptions so you can manage the risk.
Indemnifying the City of Greater Geelong
All event organisers are required to complete and sign our Form of Indemnity.
This means that you agree to indemnify, and to keep indemnified, the City of Greater Geelong, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever, which may be brought or made or claimed against them, or any of them, in connection with the event organiser’s performance.
Your Events Officer will provide you with our Indemnity form, to read, sign and return along with the Events Application forms.
Please read the Form of Indemnity carefully and use the legend at the bottom of the form to complete it correctly.