WorkSafe and events

Did you know that you, as the event organiser, have a WorkSafe responsibility - to provide a safe working environment at your event and also to report any major incidents?

Reporting major incidents to WorkSafe

You must respond to any incidents involving third parties at the event. Such as injury to people or damage to property, in accordance with the requirements of your insurer.

You also need to provide a completed copy of an incident report (these can be obtained from the insurance broker).

Should the event take place on Council public managed land, a copy of the incident report needs to be provided to Councils Events Unit.

If a major incident occurs at any stage of an event then the incident must be reported to Worksafe immediately. By calling 132 360 and report in writing within 48 hours.

This is a requirement of Part 5 Duties Relating to Incidents under the Occupational Health and Safety Act 2004.

Duties relating to incidents

It is the duty of the employer or self-employed person to notify the authority immediately after becoming aware that an incident has occurred at a workplace (an event site is defined as a workplace).

For written notification send the Incident Notification Form within 48 hours to:

Events Services - City of Greater Geelong
PO Box 104 Geelong VIC 3220
Telephone: 03 5272 4804
Fax: 03 5272 5034
Email ([email protected])
222 Exhibition Street, Melbourne Victoria 3000
PO Box 4306 Melbourne VIC 3001
Telephone: 03 9641 1555
WorkSafe Victoria – Geelong Office
Level 1, 1 Yarra Street, Geelong Victoria 3220
Telephone: 03 5226 1200
Email ([email protected])

Incidents to which the Act applies

  • the death of a person
  • a person requiring medical treatment within 48 hours of exposure to a substance
  • a person requiring immediate treatment as a hospital in-patient
  • s person requiring immediate treatment for:
  • the amputation of any part of his or her body
  • a serious injury to the body or lacerations  
  • electric shock
  • spinal injury
  • the loss of a bodily function.      

The Act also applies to an incident that exposes a person in the immediate vicinity to an immediate risk to the person’s health or safety through (summary of the Act event-related only):

  • the collapse, overturning, failure or malfunction of, or damage to any plant that the regulations prescribe must not be used unless the plant is licensed or registered
  • the collapse or partial collapse of all or part of a building or structure
  • the implosion, explosion or fire
  • the escape, spillage or leakage or any substance including dangerous goods
  • the fall or release from a height of any plant, substance or object.

Page last updated: Monday, 20 December 2021