Community hall or hub booking enquiry form

Please complete the form below to enquire about availability of a community hall or hub within the City of Greater Geelong for your function.

This form will enable you to enquire about multiple bookings and dates (see instructions below).

Please note:

For major events at the Geelong West Town Hall, we require two weeks' notice prior to the event.
For all other events and locations, we require one week.

Booking enquiry details

Please select the community hall or hub

Select the options required for the Armstrong Creek East Community Hub

Select the options required for the Cobbin Homestead and Chapel

Chapel
Homestead

Select the options required for the Geelong West Town Hall

Main hall
Supper room
Kitchen use only

Select the options required for the Lara Hall

Main hall
Meeting room

Select the options required for the Newcomb Hall

Main hall
Meeting room

Select the options required for the Portarlington Parks Hall

Bayview Room
Main hall
Parkview Room

Select the required floor plan style

Cabaret
Theatre
None (set up yourself)
Custom

Please specify the custom floor plan style you require

Booking times must include the set up prior to your event starting, and the clean up time after your event has finished.

Are you enquiring about a single date?

Yes
No

Booking date/time from

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Time you will exit the hall/hub

Are you a regular hirer?

For enquiries for additional days outside the regular hire times, please click on the single date option.

Yes
No

What day of the week would you like to book?

Select frequency of booking

Weekly
Fortnightly
Monthly

Select week each month

First
Second
Third
Fourth

Would this booking for school terms only?

Yes
No

Booking date and start time (first date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Booking date and end time (last date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Are there any dates throughout the year that you would not be coming in?

Yes
No

Dates not required

Would you like to book consecutive days?

Yes
No

Will your start and end times be the same for each day of hire?

Yes
No

Booking date and start time (first date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Booking date and exit time (last date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

First date of consecutive booking

Open the calendar popup.

Last date of consecutive booking

Open the calendar popup.

Please advise start/end times for specific dates

Booking date/time from

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Is this booking a ticketed event?

Yes
No

Provide contact details the person who can answer ticketing enquiries

Time you will exit the hall/hub

Use the 'add another booking enquiry' button at the bottom of this section to add in a new enquiry date.

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Select relevant function planned

Special conditions apply for 18th birthday parties - please refer to limit of hiring in our conditions of hire.

Please provide details about your birthday event

For example:

40th birthday
60th birthday
etc

Please provide details about your community group/event

For example:

type of event
fundraiser
etc

Please advise other function

Number of persons expected

Do you require wi-fi?

Yes
No

Your details

Public liability insurance

You must maintain public liability insurance (PLI) for the use of the premises for cover of not less than $20 million, for Death or Personal Injury, Loss or Damage to Property. Policy must be current and in same name as the hirer.

Do you have public liability insurance cover for a minimum of $20 million to cover this booking request?

Yes
No

Please note:

By agreeing to rely on the community public liability insurance policy, you:

acknowledge that the City cannot advise on whether this insurance policy is suitable for your booking.
have considered the suitability of the policy for yourself and will seek qualified financial advice if you have any questions.
agree to pay the City an administration fee of $25 per hire covered by this insurance policy.

You agree

Who is this booking for?

Organisation (companies/registered charity)
Incorporated Community Group
Individual

Provide your ABN or incorporated number

Provide the names of current committee members of your community group

Only those listed below, are able to book on behalf of, or edit bookings for your group.

Name of organisation or group

First name of contact person

Last name of contact person

Postal address

Mobile number

First name of contact person

Last name of contact person

Postal address

Mobile number

Booking conditions

Please read the Conditions of Venue Hire.

You acknowledge that you are bound by the venue hire conditions including any applicable State Government guidelines and pandemic orders
You are fully aware of and accept the conditions, indemnities and other authorities and requirements
You are aware that the conditions of hire may affect your legal rights and may affect your insurance requirement.
By agreeing to these terms and conditions or hiring the venue, you confirm that you will not use the venue as a place to spread hate, use speech to incite violence or hatred, or to threaten community cohesion, health and public safety, and if such action is, in the City’s view, a likely outcome of your hire of the venue, the City may in its sole and absolute discretion cancel the booking.
You agree the person making this booking is over the age of 18.

You agree

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Aboriginal and Torres Strait Islander flags

We Acknowledge the Wadawurrung People as the Traditional Owners of the Land, Waterways and Skies. We pay our respects to their Elders, past, present and emerging. We Acknowledge all Aboriginal and Torres Strait Islander people who are part of our Greater Geelong community today.

Community hall or hub booking enquiry form

Booking enquiry details