Council Minutes - Section C: Notice of Motion - 1 December 2020

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Notice of Motion tabled at the Ordinary Meeting of Council on 1 December 2020 which was held virtually by Zoom and broadcast on the City's website.


Notice of Motion - Councillor Aitken

Establish a Council Expenditure Review Panel

Council adopted the 2020-2021 budget with a recurrent deficit of $24.6M. A major contributor to this deficit has been the impacts from the COVID-19 pandemic. Ongoing deficits are not sustainable, and the recently elected Council group has a strong belief we should demonstrate fiscal responsibility.

To achieve medium to long-term fiscal balance Council wishes to establish a panel of Councillors to make recommendations to the Chief Executive Officer for expenditure items to be considered to be cut from current and/or future Council budgets.

It is recommended the panel will be chaired by the Finance Portfolio Chair, it shall include the Mayor and any other Councillors who wish to participate.

As well as Councillors considering opportunities to make expenditure savings, the panel will work with the Chief Executive Officer to develop a process for the community to make expenditure savings suggestions.

The panel will review all expenditure saving suggestions and present recommendations to the Chief Executive Officer by March 2021 for consideration for the 2020-2021 financial year and 2021-2022 Council budget.

It is recommended the Panel be disbanded at the adoption of the 2021-2022 Council budget.

The panel does not have a set expenditure savings target, but this process is intended to diligently look for opportunities to make savings recommendations to the Chief Executive Officer.

Recommendations adopted by the will be presented back to Council and the community will be reported back as part of the proposed 2021-2022 budget.

Councillors would also like the Chief Executive Officer to cogitate to develop an employee engagement process outside of the normal budget processes which also gives all employees of the City of Greater Geelong an opportunity to present expenditure savings ideas for this financial year and future financial years to the Chief Executive Officer to consider.

Councillor Aitken moved, Councillor Grzybek seconded -

That Council:

  1. Establish a Council Expenditure Review Panel (Panel) which:

    1. Has a membership which consists of the Mayor, Chair of Finance Portfolio and any other Councillors who nominate to be involved;

    2. Is chaired by the Chair of the Finance Portfolio; and

    3. Make recommendations to the Chief Executive Officer for expenditure savings by 31 March 2021 to be considered in the 2020-2021 Council financial year and future Council budgets.

  2. Request the Chief Executive Officer to design and implement a process to call for submissions from community to suggest expenditure items to be reviewed to assist expenditure reductions.

Carried.

Division Requested:

For: Councillors Asher, Aitken, Grzybek, Mansfield, Kontelj, Sullivan, Moloney, Harwood, Mason, Nelson

Against: Councillor Murrihy


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