Council Minutes - Section B: Reports - 13 August 2019

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Reports tabled at the Community Focus Council Meeting of Council on Tuesday 13 August 2019, held at the Bellarine Living and Learning Centre, 20 Worden Court, Whittington.


  1. Osborne Park Precinct Draft Master Plan

  2. Bins in Central Geelong Laneways – Managing Commercial Waste, Recycling and Bin Storage

  3. Geelong Waterfront - Ferry Berthing Infrastructure

  4. Community Events Fund and Community Events Rapid Response Guidelines

  5. Lara Traffic Study – Action Plan

  6. Heritage Advisory Committee Annual Report 2019-2029


1. Osborne Park Precinct Draft Master Plan

Source:

Customer & Corporate Services – Property, Procurement and Assets

Acting Director:

Shaun Broadbent

Portfolio:

Finance


Purpose

  1. To seek Council’s approval to release the draft Osborne Park Precinct Master Plan (Attachment 4) for further community consultation.


Background

  1. Council resolved to undertake a Master Plan of the Osborne Park precinct on 24 July 2018.

  2. A detailed master planning process was undertaken to deliver a draft Master Plan for the Osborne Park precinct which consists of the land within the boundaries of Corio Bay, Mackey Street, Swinburne Street (including St Helens Foreshore) and the Princess Highway.

  3. The Master Plan is informed by consultation with key stakeholders including local community and sporting groups, former users of the facility, landowners within and around the precinct, the Port of Geelong, the Victorian Channels Authority, the National Trust and Heritage Victoria.

  4. Council resolved on 11 December 2018 an extension of time to complete the creation of a Master Plan.


Key Matters

  1. The draft Master Plan presents a strategic vision that focuses on the key heritage assets of the Osborne House and Stables Complex while also recognising the contribution that the use and development of the overall precinct can make to local and regional communities (Attachment 3 shows an artist impression of what the Complex may look like in the future). It seeks to maintain a balance with community access to the Osborne House and Stables Complex in combination with a range of suitable commercial activities which will contribute to its sustainable management and ongoing maintenance cost in the future.

  2. The draft Master Plan includes spatial directions and land use and development initiatives across the precinct to ensure it can better function as a unified collection of land uses that integrate with the rest of Geelong. This includes better linkage between the sports grounds and the House and Stables area, the potential for pedestrian connections between Mackey Street and Swinburne Street and a coastal boardwalk at St Helens linking Osborne House to the existing costal pathways and to the Central Geelong Waterfront. A number of public realm improvements at the St Helens foreshore are also identified and these will be subject to future Council budget processes.

  3. Key directions include the provision of a centralised car park area for users of the precinct. This would relocate a portion of car parking away from the House and enable the reinstatement of heritage themed gardens consistent with the recommendations of the Conservation Management Plan.

  4. The draft Master Plan also refines further the development sites that were identified in the Conservation Management Plan, reducing the footprint of any future buildings to ensure that adverse visual impacts on the setting of the House and Stables do not arise.

  5. The Master Plan does not define a future use for the Osborne House and Stables Complex. It acknowledges that Council will need to commence a business case/market testing analysis process to deliver the Master Plan.

  6. The draft Master Plan will be released for community consultation for a period of six weeks. Notification of the release of the draft plan will be given through the usual processes including mail out to key stakeholders and advertisements in City News. A number of drop-in sessions are also planned where the community can meet the project team and discuss the draft Master Plan with officers.

  7. Submissions received during the consultation process will be reviewed and where necessary changes made to prepare the final Master Plan. The final Master Plan will be presented to Council for approval later this year. A summary of next steps can be found on Attachment 2.

  8. Preliminary works have commenced on the business case as recommended in the draft Master Plan. The detailed business case process should not commence until the final Master Plan has been approved by Council.

Councillor Murnane moved, Councillor Harwood seconded -

  1. That Council:

    1. Approve the release of the draft Osborne Park Precinct Master Plan for community consultation for a period of six weeks (Attachment 4);

    2. Note that the business case preparation will be influenced by the community engagement to be undertaken as part of the Master Plan process and therefore the business case process cannot commence until such time that the final Master Plan has been adopted; and

    3. Note that pending community feedback, the final Osborne Park Precinct Master Plan will be presented for Council approval in November 2019.

Lost.

Councillor Harwood moved, Councillor Mansfield seconded -

  1. That:

    1. Council officers report back to Council by October 2019 with an approach to rescoping the Master Plan in line with the discussion at this evening’s Council Meeting; and

    2. Consider the inclusion of a Heritage Interpretation Plan.

Carried.


Attachment 1

Financial Implications

  1. All costs relating to the creation of the draft Master Plan have been finalised with costs exceeding $117,832. Further costs for major amendments following consultation are expected but yet to be quantified.

  2. To provide an estimate of the total cost of the proposed improvement and changes within the Master Plan, we have focused current costings into two separate sections:

    1. Osborne House and the Stables, including full restoration of the House and Stables, car parking changes, additional waterfront pedestrian paths and conversion of the existing parking to garden beds (as per the CMP and community engagement feedback). Currently estimated and $12 million - $15 million. This portion of the Master Plan will be the main focus of the next stage, being the business case process.

    2. The remainder of the improvements including the netball court, board walks, improvements relating to the St Helens Boat ramp area and any other council owned component have not been costed at this stage.

  3. Implementation of all improvements to Council owned and managed assets will be subject to the business case and future Council budget processes as well as being dependent on the adoption of the Master Plan.


Community Engagement

  1. Officers have undertaken a comprehensive program of community engagement activities including:

    1. Two Enquiry by Design workshops for different stages of the planning with a total of 72 participants across both sessions;

    2. Six drop-in sessions, with 11 individual drop-in guests;

    3. 20 interviews, with 40 representatives from community groups, agencies, commercial interests and Geelong Port parties. These sessions averaging over 1.5 hours each in length;

    4. Two online surveys with 317 responses received; and

    5. 13 written responses received providing feedback for the background document and the concept plan document.

  2. Feedback has been reviewed and where appropriate incorporated into the draft Master Plan.


Social Equity Considerations

  1. Accessibility has been one of the key considerations as part of the creation of the Master Plan. All abilities access to the House and Stables is recommended to be included in future iterations of the House and Stables.

  2. Maximising land use to provide central parking in the precinct is seen as an important element to help reduce the traffic congestion within the precinct and reduce on street parking on Swinburne Street during busy sporting days.

  3. Inclusion of an additional netball court to support the growth in demand within the precinct.

  4. Greater access via multiple modes of transport including better connection from the Geelong CBD along the waterfront and improved pedestrian linkages.

  5. The plan also supports the continued works in the industrial zoned areas of the precinct and encourages the growth of jobs in those zones.


Policy/Legal/Statutory Implications

  1. Any plans to alter, create or refurbish any assets within the precinct, will be completed within the appropriate governance framework.

  2. A planning scheme amendment to rezone the land occupied by the House and Stables complex may be required as the current Public Use Zone 6 limits the land for local government uses only.

  3. At the time of community consultation, a planning application to develop the powerhouse site for offices, approved by Council in 2018, was due to be considered by VCAT. The application is currently subject to review proceedings, which has been called in by the Planning Minister for determination. A final decision on the planning application is pending.


Alignment to Council Plan

  1. The Master Plan is designed to achieve a number of strategic objectives including:

    1. Informed social infrastructure and planning;

    2. A more inclusive and diverse community;

    3. Vibrant arts and culture;

    4. A thriving and sustainable economy;

    5. Growing our tourism and events;

    6. Innovative finances and technology.

  2. Depending on the outcome of the business case process, any number of the above outcomes may be achieved.


Conflict of Interest

  1. No City officer involved in the preparation of this report or the draft Master Plan has a conflict of interest in this matter.


Risk Assessment

  1. The heritage listed buildings require significant work, however a known use of the building should be determined prior to commencing those works to avoid unnecessary investment or re-work.

  2. Community groups have expressed their desire to reoccupy to the House and Stables as soon as possible, however, known structural, safety issues and damaged components of the House and Stables need to be rectified prior to occupancy of any of the heritage components of the Complex.

  3. Upon completion of the refurbishment of the House and Stables, there is a risk that the buildings may again enter a state of disrepair without significant additional funding for ongoing maintenance.


Environmental Implications

  1. The proposed reinstatement of gardens near the House and Stables, will see an improved green space.

  2. The connectivity of the Central Geelong waterfront and the precinct via the proposed pedestrian links will provide alternate travel methods to the precinct.


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2. Bins in Central Geelong Laneways – Managing Commercial Waste, Recycling and Bin Storage

Source:

Economy, Investment & Attraction - Central Geelong & Waterfront

Director:

Brett Luxford

Portfolio:

Economic Development


Purpose

  1. To seek Council’s endorsement to establish a trial for a precinct-based commercial waste, recycling and bin storage program in Central Geelong’s Laneways Precinct (properties bounded by Moorabool, Malop, Gheringhap and Ryrie Streets).


Background

  1. At its meeting on 26 February 2019, Council resolved to endorse the commencement of consultation with the community regarding commercial waste and recycling options for Central Geelong’s Laneways Precinct, and to request that officers present a final recommendation for a decision following consultation with the community.

  2. The report and resolution on 26 February 2019 was in response to a number of complaints from the community regarding amenity problems associated with the permanent storage of private commercial bins in public areas throughout the Laneways Precinct.

  3. Consultation with the community took place between 1 March 2019 and 1 April 2019 with the key findings from this engagement provided (Attachment 2). The feedback from the community identified overall community support for a precinct-wide system to manage commercial waste and recycling across the precinct.

  4. Available options for delivering a precinct-wide system have been investigated and a proposal has been finalised (Attachment 3). Input from the market has helped to inform the proposal, which was publicly advertised between 15 June 2019 and 10 July 2019.


Key Matters

  1. The proposed 12 month trial will be the first step to establish the commercial viability of a precinct-wide system, evaluate the demand and affordability of the service, and to build market confidence with the aim of encouraging the private sector to deliver such initiatives after the conclusion of the trial.

  2. Council will need to approve the re-allocation of funding for the project from the 2019-20 budget, with a portion of the costs able to be recovered through customer usage charges and fees. Alternatively, Council may provide in-principle support for the project but refer consideration of the funding for the project to the 2020-21 budget.

Councillor Murrihy moved, Councillor Mansfield seconded -

  1. That Council:

    1. Endorse the proposal to establish a precinct-based commercial waste and recycling trial for Central Geelong’s Laneways Precinct for a period of 12 months, with a commencement date to be confirmed;

    2. Note the initial budget allocation of $167,100.00 for the project, with the goal to recover at least 60% (estimated to be $114,000.00) through customer usage charges;

    3. Identify savings through the 2019-20 budget that could be used to implement this project; and

    4. Endorse further consultation directly with the businesses in the precinct regarding the proposal.

Carried.


Attachment 1

Financial Implications

  1. Council officers have prepared an estimated project budget and a series of proposed customer fees and charges for the proposal. Costs are estimates only and require the acceptance of tenders and contracts for the relevant infrastructure, works and services.

    Project Budget

  2. PROJECT ELEMENT

    DESCRIPTION

    ALLOCATED BUDGET

    Compactors

    Provision, delivery and installation of two (2) second-hand compactors on a lease to the City of a period of 12 month.

    All technical management, scheduled servicing and preventative maintenance associated with the compactors.

    $36,000.00

    Odour Control System

    Compactors to be retrofitted to include an Ozone Odour Control Unit, to be provided to the City for the duration of the lease.

    $3,600.00

    Civil and Electrical Works

    All civil and electrical works associated with connecting the compactors to a nearby power pole for electricity.

    $25,000.00

    Transport and Collections

    All transport and disposal costs associated with the collection of waste and recyclables from the compactors.

    $95,000.00

    Good Cycles Trial

    The purchase of 500 vouchers from Good Cycles to initiate a cargo bike waste transport service for the traders, to be distributed to the participating traders.

    $2,500.00

    Total Budget Allocation
    $167,100.00

  3. Infrastructure costs and any ongoing asset management has been sought to be minimised by providing the compactors through a leasing agreement, and by using reconditioned second-hand equipment.

  4. A disadvantage with the equipment is the lack of integrated technology to provide weight and usage charges through the compactors themselves. As such, usage charges will need to be provided as a flat-rate for the customers. In determining the appropriate fees and charges, regard has been given to the likely waste generated by the different types of businesses.

  5. During the development of the 2019-20 budget the best solution and ultimately the costs for this project were not able to be determined. The project has now been further refined and the costs identified.

  6. Council could seek to identify funding for this project through savings in the 2019-20 budget or alternatively defer the project for consideration in the development of the 2020-21 budget.

    Proposed Fees & Charges

  7. Customer Type

    Proposed Fees & Charges

    Demand Target

    Food and Drink Business

    $250 per month ($3,000 for 12 month trial)

    20 businesses (or other customer type equivalent)

    Take Away Food Business

    $200 per month ($2,400 for 12 month trial)

    10 businesses (or other customer type equivalent)

    Office

    $100 per month ($1,200 for 12 month trial)

    10 businesses (or other customer type equivalent)

    Shop (Non-Food or Drink)

    $150 per month ($1,800 for 12 month trial)

    10 businesses (or other customer type equivalent)

    Cost Recovery Target
    $114,000.00

  8. With a flat rate being proposed, some businesses may pay considerably less than their current waste and recycling charges, while others may pay more.

  9. Prior to committing to the expenditure of funds for a 12 month trial, direct “buy-in” from the businesses is required. To make the trial viable and achieve the cost recovery target of 60% of the estimated expenditure, the local businesses will need to enter into service contracts with the City regarding the proposed services.

    Council officers will evaluate the demand for the service through direct consultation with the businesses in the precinct. If sufficient upfront demand and expressions of interest from the traders cannot be generated for the proposal, the expenditure will not proceed, and a subsequent report and recommendation will be provided to Council.


Community Engagement

  1. Consultation with the community has been the driving force behind this proposal, and the engagement findings are articulated in the Engagement Findings Report (Attachment 2).

  2. Further consultation will be required with the businesses located within the precinct, along with the adjoining owners and occupiers of buildings immediately adjacent to the proposed compactors.

  3. Consultation with businesses and nearby owners/occupiers will include direct contact and appropriate information regarding the proposal distributed via hand delivery of letters and information.


Social Equity Considerations

  1. A relevant social equity consideration was raised during consultation with the community, regarding the difficulty for some business owners and their workers to carry waste and recyclables further distances to have them deposited in a compactor.

  2. After discussions with Council officers, a local social enterprise, Good Cycles who are located in central Geelong, have submitted a proposal to establish a waste & recycling transportation service for these businesses through the use of cargo bikes.

  3. The proposal submitted by Good Cycles includes the provision of a regular waste and recycling pickup services, whereby Good Cycles will attend the business, collect the waste and recycling, transport by cargo bike, and deposit at the compactors, as they currently do in the CBD of Melbourne.

  4. The proposed budget allocation seeks to include a contribution from Council for Good Cycles to establish this service within the precinct on a trial basis. The contribution from Council will be in the form of purchasing vouchers (or similar) that will be provided to the businesses to encourage that they try the service.

  5. Depending on the ongoing demand for the service, and the ongoing affordability of the service for the business owners, the initiative will have an added social benefit of potentially creating employment for 2-5 young local people by Good Cycles who are currently at risk of disengagement in the community.


Policy/Legal/Statutory Implications

  1. The proposal will be a first step in seeking to provide an alternative for those businesses in the precinct who currently permanently store their bins in public areas, in contravention of Council’s Neighbourhood Amenity Local Law (2014).

  2. The proposal has had regard to National Competition Policy (NCP) and through the engagement provided, the trial is considered to satisfy the ‘Public Interest Test’ and achieve competitive neutrality. The provision of all services and infrastructure will comply with the City’s Procurement Policy.


Alignment to Council Plan

  1. This report aligns with the strategic priorities outline in the Council Plan 2018-2022 with regard to:


Conflict of Interest

  1. No conflict of interest by Council staff.


Risk Assessment

  1. There are financial risks with the proposal associated with ability to recovery of costs. Council officers will mitigate this risk through consultation with the traders to establish the initial demand for the services, and will monitor and evaluate the project throughout the trial. The commitment to undertake a 12 month trial only will mitigate ongoing financial risks.

  2. There are financial risks with the proposal associated with the current recycling crisis, and the potential increase in recycling disposal costs. This risk has been mitigated by incorporating some contingencies into the transport and collections component of the requested budget.

  3. There is a risk that the infrastructure will malfunction or cease operating unexpectedly. Council officers will mitigate this risk by ensuring that the infrastructure receives regularly scheduled maintenance for the duration of the trial, and has appropriate contingencies built into the lease with the asset owner.

  4. There are risks with the proposal associated with the misuse of the equipment and the illegal dumping of rubbish near the compactors. Council officers will mitigate this risk by continuous monitoring (i.e. CCTV) and reporting of such issues, if they arise, and will respond to the issue accordingly.

  5. There is a risk associated with Council’s compliance with National Competition Policy (NCP) requirements and achieving competitive neutrality with pre-existing waste and recycling collection services in the area. Through engagement with the community and an established demand from the community for the service, the proposed trial is considered to satisfy the “public interest test” and achieve compliance with the Policy. The provision of all services and infrastructure associated with the proposal will also comply with the City’s Procurement Policy.

  6. Traders within precinct, who permanently store their bins in public areas will need to comply with Council’s Neighbourhood Amenity Local Law (2014). Through providing the trial, an alternative will be provided for those traders who do not have space within their premises to store bins. Traders who store their bins in public areas will need to decide whether to store their bins within their premises and continue their pre-existing collection services, use the alternative that is being offered by the City Or, come up with a different way of managing their waste. Council will provide reminders to traders of the compliance requirements prior to any action.

  7. As previously highlighted Council could defer this project for consideration as part of the 2020-21 budget considerations. There is a reputational risk associated with not proceeding with the project. In determining the preferred solution, considerable consultation has taken place which has raised expectation that a solution is at hand.


Environmental Implications

  1. In conjunction with the proposal, waste education and other programs to provide environmental benefits to the community, will be provided.

  2. The trial will allow Council officers to further consider and evaluate the commercial viability of equipment in the future with greater environmental benefits, including equipment such as food waste dehydrators, cardboard balers, bottle crushers, and mini recycling hubs to facilitate the separation of recyclables.


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3. Geelong Waterfront - Ferry Berthing Infrastructure

Source:

Economy, Investment & Attraction - Central Geelong & Waterfront

Director:

Brett Luxford

Portfolio:

Social and Infrastructure Planning


Purpose

  1. To seek approval for a capital project to supply and install mooring piles at Steampacket Quay to allow the Melbourne/Geelong Ferry to berth alongside the Iconic Floating Christmas tree.


Background

  1. The Geelong/Melbourne Ferry Service will provide a dedicated commuter ferry service from Geelong to Melbourne (Docklands) starting in December 2019, enabling commuters and visitors to experience Geelong in a new way.

  2. Port Phillip Ferries have been contracted to deliver the service on behalf of the Victorian Government for an initial period of three years.  A new ‘purpose built’ ferry named ‘The Geelong Flyer’, will run twice daily and connect Geelong commuters and visitors to Geelong.

  3. Steampacket Quay is designated in the approved 2011 Waterfront Masterplan as a hub for tourist-oriented businesses. The Masterplan identifies that the quay is suitable for medium to large boat berthing and is an efficient disembarkation point for passengers; the infrastructure that is in place was designed with this as a key outcome.

  4. Steampacket Quay is also the location for the Iconic Floating Christmas Tree. To enable the two to co-exist during the busy Christmas period, the installation of mooring piles is required.  The mooring piles will also help facilitate the safe berthing of the ferry in all weather conditions and to enable the tree to be repositioned closer to shore.


Key Matters

  1. A thorough investigation has identified that Steampacket Quay is the only jetty in the Geelong waterfront precinct that is suitable for the departure/arrival point for the ferry due to the vessel’s draught and the depth of water needed at the docking point.

  2. Several alternative ferry berthing options at Steampacket Quay have been explored in collaboration with Port Phillip Ferries. The mooring pile design solution is considered the best operational and cost-effective solution.

  3. The mooring piles will be City owned assets that provide greater flexibility for the use of Steampacket Quay by the ferry and other vessels.

  4. A licence agreement with Port Phillip Ferries to use Steampacket Quay will allow the opportunity to offset some of the cost of the infrastructure over a number of years.

  5. The City will partner with Port Phillip Ferries to build the mooring piles to ensure the infrastructure meets their needs and timelines for operation of the first ferry.

  6. The Geelong waterfront is an active and working harbour and is required to accommodate a range of uses.  Council, as the Committee of Management for this area and landlord of the space, is obliged to ensure the safe and effective operation of the harbour.

Councillor Murrihy moved, Councillor Aitken seconded -

  1. That Council:

    1. Approve the new capital project to install infrastructure at Steampacket Place to facilitate the commencement of a dedicated ferry service to Melbourne for Geelong commuters starting in December 2019;

    2. Note that the budget for this project will not exceed $90,000 (excl GST) and funding will be identified through savings in the capital works program throughout the 2019-20 financial year; and

    3. Work in partnership with Port Phillip Ferries for the delivery of this infrastructure.

Carried.

Division Requested:

For: Councillors Harwood, Murrihy, Mansfield, Mason, Murnane

Against: Councillors Aitken, Grzybek, Kontelj

TIME LIMIT:

As per Council Meeting Procedures Local Law 2017 (3.31.2), a meeting may not continue after 10:00pm unless a majority of members present vote in favour of its continuance.

Councillor Murrihy moved, Councillor Murnane seconded –

That the meeting continue to proceed as per Council Meeting Procedures Local Law 2017 (3.31.2).

Carried.


Attachment 1

Financial Implications

  1. If Council commits to financially support the installation of the mooring plies, it will allow Steampacket Quay to operate as a ferry berthing terminal during the busy summer holidays. Noting that the quay is unusable when the Iconic Floating Christmas Tree is in place without the installation of these piles.

  1. The project will be funded through savings identified in the 2019-20 Capital Project program.

  2. The cost of the mooring piles and associated infrastructure is $90,000.00 (ex GST). No funding has been allocated in the 2019-20 budget for this project as this project was not anticipated through the budget deliberations.

  3. The Victorian Government have financially supported the development of this service and is a major supporter of the trial.

  4. The City will require a fee to be paid by Port Phillip Ferries for its use of Steampacket Quay, and the fee will be set after a benchmarking process.


Community Engagement

  1. The ferry service has received widespread positive media attention and community input when it operated a successful trial service to Docklands in July 2018. The ferry was also utilised by the community for AFL football, White Night and other events.

  2. The ferry operator has advised that domestic day trip visitors spend on average $89 per trip to the region and estimate that passengers numbers for December 2019 to June 2020 could realise an economic benefit to the City of Great Geelong region at over $4,000,000.

  3. There is no community engagement activities required for the installation of the new mooring infrastructure.

  4. The Iconic Floating Christmas Tree has been in place since 2014 and has garnered significant support from the community with more than 190,000 people visiting the tree in the 2018 Christmas period.


Social Equity Considerations

  1. The Geelong/Melbourne ferry operation will complement the existing Portarlington ferry service that delivers many community and social benefits. Since launching at Portarlington in December 2016, the service has doubled passengers numbers each year.

  2. The Geelong service will enable commuters an alternative to driving or catching the train to Melbourne and will help drive tourism to the City centre.

  3. The repositioning of the Iconic Floating Christmas Tree closer to shore will help reinvigorate the tree display.


Policy/Legal/Statutory Implications

  1. At the Ordinary Meeting of Council on 23 October 2018, Council resolved to support the installation of the Iconic Floating Christmas Tree for another five year until 2023. The mooring pile infrastructure will enable both the ferry and tree is co-exist.

  2. The City will manage all policy, legal and statutory implications associated with this project.

  3. Port Phillip Ferries will act as agent on behalf of Council to manage the installation of the mooring piles.


Alignment to Council Plan

  1. The ferry operation aligns with a ‘Thriving and Sustainable Economy’ and ‘Growing Our Tourism and Events.’


Conflict of Interest

  1. No officers involved in the preparation of this report have a direct or indirect interest in matters to which it relates.


Risk Assessment

  1. Other options for the delivery of this type of outcome have been considered and a design solution that included the relocation of the floating Christmas tree as a result of the proposed ferry berth location in Steampacket Quay was completed. No suitable alternative location was identified for either the mooring of the ferry or the relocation of the tree.

  2. Cost risk is managed by partnering with the ferry operator to establish the berthing infrastructure.

  3. Delivery risk is transferred to the ferry operator to procure the contractor to supply and install the required steel piles that conform with engineering requirements within the timeframes, that is, by November 2019.

  4. Council will be responsible for obtaining statutory approvals for the ferry operator to install the berthing piles.

  5. The solution provided is the only option for the Iconic Floating Christmas Tree and the Geelong Melbourne Ferry Service to both operate in 2019.


Environmental Implications

  1. The ferry service will improve environmental outcomes by reducing the number of vehicles on the road.

  2. The piles will be driven steel pile to minimise disturbance to the sea bed.


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4. Community Events Fund and Community Events Rapid Response Guidelines

Source:

Economy, Investment & Attraction - Economic Development & Events

Director:

Brett Luxford

Portfolio:

Economic Development


Purpose

  1. To provide the guidelines for approval to support the new Community Events Fund and to approve the allocation of $30,000 from the fund to support a Community Events Rapid Response.


Background

  1. The Community Events Fund of $300,000 was approved by Council as part of the 2019-20 Annual Budget.

  2. The outcome from the Community Events Fund will be to contribute to a diverse, balanced (seasonal and geographical) and inclusive annual calendar of events, that generate economic, social, creative and inclusive benefits for the Greater Geelong community.

  3. The Community Events Fund will be managed under the Community Investment and Support Fund (CISF) and will align with the current CISF guidelines and processes.


Key Matters

  1. The guidelines and funding criteria for the Community Events Fund can be found in the ‘CISF – Community Events Guidelines’ (Attachment 2).

  2. The Community Events Fund will be have two rounds opening in both September and February.

  3. Funding of $100,000 per year for 3 years has been allocated by Council from the Community Events Fund (Council endorsement at the 30 July 2019 Council meeting) to Diversitat to support Pako Festa.

  4. Funding of $30,000 from the Community Events Fund will be allocated to support a Community Events Rapid Response process for community events that fall outside of the CISF timelines.

  5. The guidelines and funding criteria for the Community Events Rapid Response can be found in the ‘CISF – Community Events Rapid Response Guidelines’ (Attachment 3).

  6. Funding allocations for the Community Events Rapid Response will be subject to a Council report and decision.

Councillor Murrihy moved, Councillor Murnane seconded -

  1. That Council:

    1. Endorse the CISF - Community Events Guidelines;

    2. Endorse the CISF – Community Events Rapid Response Guidelines; and

    3. Allocate $30,000 from the Community Events Fund to support the Community Events Rapid Response.

Carried.


Attachment 1

Financial Implications

  1. The Community Events Fund has an allocated budget of $300,000 in 2019-20. $100,000 per year for 3 years has been allocated by Council (Council endorsement at the 30 July 2019 Council meeting) to Diversitat to support Pako Festa. $30,000 of this budget is to be allocated to support a Community Events Rapid Response process. This leaves a balance of $170,000 in the 2019-20 Community Events Fund.


Community Engagement

  1. The Community Events Fund will be advertised and community information sessions will be held to provide details on the Fund, the timelines, the application and assessment process. Applications will be available via the Smarty Grants website and Council staff will be available to help organisations / groups who may experience difficulties with the website.

  2. The CISF independent assessment panel members are community members who followed an expression of interest process and were appointed based on experience and suitability.

  3. All organisations / groups will be notified of the outcome of their application. The list of applications to be funded will be published on the Geelong Australia website. Feedback will be provided to unsuccessful applicants with the aim to aid future Community Event Fund applications.


Social Equity Considerations

  1. Social equity issues will be considered for all Community Event Fund applications


Policy/Legal/Statutory Implications

  1. There are no policy, legal or statutory implications in this report.


Alignment to Council Plan

  1. This new Community Events Fund supports the strategic priority of growing our tourism and events.


Conflict of Interest

  1. No City officer who provided advice in relation to this report have declared a conflict of interest regarding this report.


Risk Assessment

  1. There are no notable risks associated with this report.


Environmental Implications

  1. There are no known environmental implications associated with this report.


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5. Lara Traffic Study – Action Plan

Source:

City Services – Engineering Services

Acting Director:

Rodney Thomas

Portfolio:

Transportation and Connections


Purpose

  1. To seek Council approval to release the draft Lara Traffic Study Action Plan 2019-2029 for broader community consultation for a period of four weeks.


Background

  1. The Lara Traffic Study Action Plan (The Plan) commenced following feedback from the communities of Lara and Little River about traffic safety and access issues, particularly associated with truck movements.

  2. Data collected to support the Plan included traffic volumes, vehicle speeds, road hierarchies, road condition, quarry access, quarry haulage routes and road accident statistics.

  3. The City conducted eleven community sessions between October 2018 and May 2019 seeking input on opportunities to improve walking, cycling, vehicle, public transport and heavy vehicle routes within and around Lara. Over 350 people provided comments both in person and via online ‘have your say’.

  4. The first stage of community engagement assisted forming the draft Action Plan which was presented to Council at the 12 March 2019 Community Focus Council Meeting. The resolution noted; the feedback from the community consultation in September 2018; and, that the priority actions will be released on 28 March 2019 for a period of 6 weeks for community feedback. Following this period a revised Action Plan was to be finalised and presented back to Council for adoption.

  5. The second stage of community engagement focused on refining the draft actions in the Action Plan and confirming the communities feedback from stage one engagement.

  6. The third stage of community engagement was a forum held with representatives from Regional Roads Victoria and City of Greater Geelong who presented updates on current action plan before final revisions were amended. More than 100 people attended this forum.


Key Matters

  1. Following community engagement a number of priority actions have been identified. These priority actions are:

    1. redirection of quarry trucks away from Lara townships;

    2. improve safety and reduce congestion at “6 ways” intersection;

    3. grade separation of the Geelong rail line and McClelland Avenue;

    4. review of speed limits on local roads;

    5. Lara Station car parking;

    6. safety improvements at Forest Road South / Canterbury Road roundabout; and

    7. facilitate pedestrian and cyclists safely crossing the new Hovells Creek shared path.

  2. Following ten community forums and on-line ‘Have Your Say’, over 350 comments were raised, across a range of transport and infrastructure topics. These issues are consolidated into 164 related items for respective agencies in an Action Plan in Attachment 3.

  3. Some priority actions have either been actioned, are in progress or have been identified and incorporated into 2019-20 programs.

  4. The remaining priority actions will be referred to the 2020-21 and future years programs.

  5. The Study has revealed the need for a Lara Truck Route Review. This review in association with RRV will aim to identify preferred truck routes within Lara township and surrounding areas.

  6. The Study also identified broader traffic management issues associated with growth in Lara and surrounding areas. The Geelong Growth Areas Transport Infrastructure Strategy will identify transport infrastructure to support new communities within existing and future precincts.

Councillor Aitken moved, Councillor Grzybek seconded -

  1. That Council approve the release of the draft Lara Traffic Study Action Plan 2019-2029 (Attachment 3 of this report) for community consultation.

Carried.


Attachment 1

Financial Implications

  1. The priority actions will be referred to current and future programs and budgets. Depending on scale, these works may be incorporated into existing 2019-20 programs, others may require specific budget bids or external funding.


Community Engagement

  1. The City opened an online ‘Have Your Say’ page from 26 September 2018 through to 22 October 2018. Hard copies were made available on request and written submissions could be mailed in.

  2. The first stage of community engagement sessions were held on Wednesday 10 October 2018 (10:00am to 12:00pm and 4:00pm to 7:00pm) and on Saturday 13 October 2018 (9:00am to 12:00pm). During these three sessions 66 people visited the forum and 111 people provided comments via on-line ‘Have Your Say’ survey.

  3. The first stage of community consultations assisted forming the draft action plan which was presented to Council at the 12 March 2019 Community Focus Council Meeting. The resolution noted further consultation on the draft plan and for the final revised plan to presented back to Council for adoption.

  4. The second stage of community engagement sessions commenced 25 March 2019. Community sessions were held on 28 March (4:30pm to 7:30pm), 4 April (9:00am to 12:00pm), 10 April (10:00am to 1:00pm and 4:00pm to 7:00pm) and 1 May (10:00am to 12pm and 5:00pm to 7:30pm). During these five sessions 65 people visited the forum and 69 people provided further comments via on-line ‘have your say’ survey.

  5. The third stage of community engagement sessions was a forum held on the 30 May (7:00pm to 9:30pm). Representatives from Regional Roads Victoria and City of Greater Geelong presented updates on current action plans. More than 100 people attended this forum

  6. Comments raised by the community varied across all modes of transport and included; cycling, heavy vehicles, traffic congestion, lighting, pedestrians, traffic speed, traffic management, public transport, road maintenance. The key issues that were commonly raised were:


Social Equity Considerations

  1. There are no social equity implications arising from the subject of this report.


Policy/Legal/Statutory Implications

  1. There are no policy, legal or statutory implications arising from the subject of this report.


Alignment to Council Plan

  1. Integrated Transport Connections: Aim – Establish a traffic management plan for the northern growth corridor (including Lara).


Conflict of Interest

  1. There is no officer direct or indirect interest in the preparation of this report.


Risk Assessment

  1. Risks identified in relation to the Lara traffic study are addressed throughout the report.


Environmental Implications

  1. There are no environmental implications associated with the outcomes of this report.


Attachment 2

Lara Traffic Study Plan – Priority Actions

Following community consultation, seven priority actions were identified as the most consistent and concerning issues within Lara (refer to Attachment 3). Below summarises the initiatives identified to respond to these Priority Actions.

  1. Redirection of quarry trucks away from Lara township

    Concerns regarding truck movements through Lara have been an increasing consistent concern raised by residents. Particularly those associated with residential subdivisions and the quarries located along Sandy Creek Road. The key concerns regarding truck movements included:

    An outcome of the Lara Traffic Study Action Plan has recommended the Department of Transport to lead a Lara Truck Route Review with support from the City. The review is to consider all truck travel within Lara in order to identify most suitable routes for truck haulage and truck travel times, which will result in recommendations to any changes of the VicRoads approved Heavy Vehicle Routes.

    Some discrepancies and improvements in signage and truck route guidance has been identified and will be implemented in the short term.

  2. ‘Six-ways’ intersection

    There were a number of concerns raised regarding the Six-Ways intersection, these included:

    Regional Roads Victoria (RRV) have undertaking community consultation on the design and layout of a new intersection for six-ways.

    These options included both and new roundabout and a signalised intersection, as well as potential short-term improvements to the existing roundabout.

    RRV are in the process of finalising the design of the proposed new intersection. The feedback received from the Lara Traffic Plan has been passed onto RRV for their consideration in the design process. Once the design is finalised the construction of the new intersection will be submitted with other regional projects in Regional Roads Victoria’s budget process.

  3. Grade separation of the Geelong rail line and McClelland Avenue

    A recurrent theme throughout the Lara Traffic Study Action Plan engagement related to the rail cross of McClelland Avenue.

    Concerns specifically related to the:

    During the community consultation the grade separation (road over rail) was discussed with Department of Transport. The grade separation would improve traffic movements from Station Lake Road to McClelland Avenue. The State Government’s Level Crossing Removal Authority has this crossing listed on their ‘top 300 sites for removal’ and is currently ranked 169 in Victoria. Department of Transport have indicated to the Lara and Little River community that this will not happen during the short to medium term, unless adopted with other rail upgrade initiatives.

  4. Review of speed limits on local roads

    During the Lara Traffic Study Action Plan consultation, the community identified a number of roads within Lara for requested speed reductions, the key roads included:

    The City is required to assess the appropriateness of these requests and then develop and submit an application for Regional Roads Victoria (RRV) to consider. The City has reviewed the requests and discussed these listed roads with RRV and also consulted Victoria Police for their review and support for speed reductions on these identified roads. Speed limit applications were submitted to Regional Roads Victoria (RRV) in July 2019 and are awaiting outcomes.

  5. Lara Station car parking

    The community raised a number of comments in relation to Transport for Victoria’s car parking associated with the Lara Train Station, these comments related to:

    Department of Transport have commenced investigating parking demands at each train station from Lara to Waurn Ponds. It is anticipated that this investigation will identify ways to address parking demands and future of parking availability at Lara Station (amongst other Geelong train stations).

  6. Forest Road South / Canterbury Road roundabout

    Many community members commented on the existing roundabout at Forest Road South and Canterbury Road. Concerns were raised regarding:

    The City has discussed the safety issues at this roundabout with Regional Roads Victoria (RRV). The City intends to review Canterbury Road West segment and identify ways to reduce the vehicles speeds on the approach to the roundabout. The City has commenced discussing this intersection with RRV to find a safe solution. Any works within Forest Road South and at the intersection will be the responsibility of Regional Roads Victoria and will be subject to State Government funding.

  7. Pedestrian and cyclists safely crossing the new Hovells Creek shared path

    The City is currently constructing Stage One of the Hovells Creek shared path, which extends from Station Lake Road to Flinders Avenue along Hovells Creek. This stage of the shared path did not include a crossing of Station Lake Road in the scope of works. The community expressed concerns regarding the safety of crossing Station Lake Road, particularly school children at peak times.

    There are two options that are currently being investigated and designed at Station Lake Road:

    The preferred outcome is for the path underpass of Station Lake Road, however this will be subject to the sufficient bridge clearance and setback from Hovells Creek waterline. Officers undertook ground survey and are currently investigating the design options for this path underpass. The underpass construction will be subject to additional funding. A signed at-road crossing will be delivered with the current Stage One construction of the Hovells Creek path as an interim measure.


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6. Heritage Advisory Committee Annual Report 2019-2029

Source:

Planning, Design & Development - Planning Strategy

Director:

Gareth Smith

Portfolio:

Arts, Culture and Heritage


Purpose

  1. To update Council on the activities of the Greater Geelong Heritage Advisory Committee via the 2018/19 Annual Report.


Background

  1. Council endorsed the formation of the Heritage Advisory Committee on 20 September 2017. At this meeting it also adopted the Municipal Heritage Strategy of which the formation of the Committee was an action.

  2. The first meeting was held in June 2018.

  3. An updated Terms of Reference and the endorsement of Councillor Mason to the position of Chair of the Geelong Heritage Advisory Committee was endorsed by Council on
    11 September 2018.


Key Matters

  1. The Committee meets bi-monthly and to date seven meetings have been held.

  2. The Committee has a diverse membership with 4 community and 10 organisations with heritage interests represented. The City is represented by Councillor Mason and 3 staff from planning and arts and culture.

  3. Key activities and achievements include forming active sub-committees, meeting with the Heritage Council, preparing a budget submission and participating in heritage related projects being undertaken by the City.

  4. The three sub-committees are focusing on the areas of ‘Heritage Interpretation, Education & Advocacy’, ‘Strategic Planning, Resourcing & Funding’ and ‘Heritage at Risk’.

  5. Key activities identified for the next 12 months include working with the City’s new Heritage Planner on delivering the Municipal Heritage Strategy, providing input into the Geelong Thematic History, identify heritage at risk and promote heritage in Geelong through events and other activities.

  6. An annual report has been prepared and endorsed by the Geelong Heritage Advisory Committee to provide an overview of the Committee and its activities over the past twelve months (Attachment 2).

Councillor Mason moved, Councillor Murnane seconded -

  1. That Council note the Greater Geelong Heritage Advisory Committee Annual Report 2018/19.

Carried.


Attachment 1

Financial Implications

  1. The Heritage Advisory Committee is resourced by existing staff and budgets.


Community Engagement

  1. A draft of the annual report was circulate Committee members who accepted the report subject to one minor correction at its meeting on 25 July 2019.


Social Equity Considerations

  1. The Heritage Advisory Committee members represent a diverse range of backgrounds and interests. This makes the Committee is a valuable resource to Council on heritage matters.


Policy/Legal/Statutory Implications

  1. The report relates to the delivery of the Municipal Heritage Strategy action to ‘Establish a Geelong Heritage Advisory Committee’. There are no legal or statutory implications as a result of this report.


Alignment to Council Plan

  1. The report aligns to the Vibrant Arts and Cultural priority ‘We treasure Geelong’s culture and heritage and will help our creative community to grow’.


Conflict of Interest

  1. There are no officer direct or indirect interests with respect to this report.


Risk Assessment

  1. There are no risks associated with noting this report.


Environmental Implications

  1. There are no environmental implications as a result of this report.


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Close of Meeting

As there was no further business the meeting closed at 10:18pm on Tuesday 13 August 2019.


Signed: _________________________________________

Councillor Bruce Harwood (Mayor)



Date of Confirmation: _____________________________



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