Return to community facilities - completing a COVID Safe plan

The following information seeks to assist tenants to complete their COVID Safe plan, to enable them to safely return to the City’s community facilities.

All open businesses and services must have a COVIDSafe plan.

How to manage hygiene

  • Display 'wear a mask',  ‘wash your hands’, ‘cover your cough and sneeze’ and ‘reduce your risk of coronavirus’ posters – these can be found via the Department of Health and Human Services website.
  • Understand your density requirements and set up your spaces to comply with physical distancing rules
  • Place soap dispensers near all water taps
  • Install hand sanitising stations and prompt your visitors to sanitise their hands regularly during activities
  • Use social distancing advisory floor stickers and posters (Please call council to support with this if required)
  • Disinfect high touch places frequently (light switches, doors and door handles, tables, rails etc.)
  • Limit the use of shared equipment and disinfect shared equipment frequently
  • Have personal protective equipment on hand (gloves, hand sanitizer, disinfectant)
  • Create a cleaning chart to record the day, date and times that you have cleaned your equipment
  • Ask your staff and visitors not to attend the premises when they are sick
  • Provide education and resources about COVID to your visitors and staff
  • Create a COVID Safe group agreement with your program participants

How to manage indoor facilities

  • Block access to areas in your facility that are not in use
  • Ensure that the activities you wish to offer comply with the current Stay at Home and Restricted Activity Directions
  • Maintain food safety standards - view some general advice
  • Ensure your program facilitators are aware of your COVID Safe Plan
  • Request a COVID Safe Plan from all of your program facilitators/ room hirers
  • Create a joint agreement with program facilitators/program participants to be COVID Safe
  • Review and modify your COVID Safe Plan when required

How to manage physical distancing measures

  • Provide a gap between programs finishing and starting (if running multiple sessions daily)
  • Limit entry to participants only
  • Put up signs / walkway arrows to instruct people on how to enter and exit the facility
  • Set up attendance registers/sheets to track arrivals and departures
  • Display advisory posters in areas where people could gather
  • Block access to areas in your facility that will not be used

How to manage physical contact

  • Modify or change some activities to limit close contact
  • Limit the use of shared equipment as much as possible.
  • Only recommence programs and activities that comply with the current Restricted Activity and Stay at Home Directions

How to manage shared equipment

  • Limit the use of shared equipment and clean it frequently
  • If possible, only use equipment that can be cleaned well
  • Create a cleaning chart to record the date, day, and times that you have cleaned the equipment
  • Create a COVID Safe group agreement in which your participants will agree not to share cutlery, drink bottles etc.

How to manage compliance

  • The way you will monitor compliance will be based around the measures that you put into your COVID Safe plan.
  • Monitoring examples include: staff meetings, attendance registers, cleaning charts, providing COVID prevention updates and resources in newsletters.
  • Strategies to address non-compliance include: Not permitting entry to visitors if they are unwell. Add this to your group agreements with participants.

What are some COVID safe protocols & processes?

  • Poster requesting visitors to not enter the facility if they are unwell
  • Group agreement that visitors will not attend if unwell
  • Asking visitors who present unwell to leave the premises, seek medical attention and not return until they are medically well
  • Communicate any changes to your program’s COVID Safe plan through letters, newsletters, staff meetings, social media and website

What are some forms of communication?

  • Writing letters or sending emails to the key people you need to contact
  • Send newsletters to your members
  • Post information on your social media and your website
  • Create COVID Safe group agreements with program participants
  • Display posters at the entrance to your facility and in your activity rooms


Page last updated: Monday, 22 November 2021