Question time at Council meetings

Members of the public are welcome to ask questions of Council.

The Council’s Meeting Procedures Local Law specifies the process for public question time at Council meetings and these notes are provided as a general guide.

Question time is specifically available for questions rather than forums for discussion.

Public question time provides members of the public the opportunity to ask a question on any Council related matter, such as road maintenance, town planning, Council policies, etc.

Submit a question

It is preferable that members of the public submit their question online in advance of the meeting. 

On-line application forms can only be submitted up until 9:00am on the day of the meeting.

Submit a question online  

Question requirements

Questions lodged online in advance of a meeting will be dealt with in order of receipt. Answers to these questions can be researched prior to the meeting, enabling a more detailed response.

Answers to questions shall be given immediately, if possible, or taken ‘on notice’ if required. Where a question is taken ‘on notice’ an answer shall be mailed within 14 days.

To be fair to others, a limit of 3 minutes per person applies.

At the Council meeting

  1. The Chairperson will formally invite questions from the public and determine the order in which people may ask questions

  2. The person asking a question then:

    1. comes forward

    2. states clearly his or her name and

    3. asks his or her question/s - please ask your question clearly and as briefly as possible

    4. provides a written copy of the question, together with name and address to an officer in attendance at the meeting

  3. Council may then answer questions or refer the matter to the Chief Executive Officer, Director or take the question  on notice

  4. Council may disallow any question which is considered to be:

    • related to a matter outside the powers or duties of Council

    • repetitive of a question already considered

    • asked to embarrass Council or Officer

    • defamatory, indecent, offensive, trivial or objectionable in language

    • confidential in nature or of legal significance.

  5. The person asking the question is not permitted to enter debate with or directly question Council or Officers

Page last updated: Tuesday, 24 October 2017