Neighbourhood House Grant Program

We are committed to supporting community groups with great ideas.

We identify Neighbourhood Houses as a significant contributor to community development. The Neighbourhood House grant is offered to assist DHHS funded and approved Neighbourhood houses in the City of Greater Geelong in providing opportunities that benefit the wider Geelong community.

Our goal is to enhance the health, well-being and quality of life of Greater Geelong Communities.

Funding priorities

We are looking for Community Development projects that assist in achieving the goals and outcomes consistent with Council's objectives relating to Community Wellbeing, as indicated in City Plan 2013-2017.

The three priority areas of the Community Wellbeing objectives are:

  • Healthy lifestyles - promote healthy eating and lifestyle options

  • Healthy environments - provide healthy environments for physical activity and infrastructure to support healthy living and connected communities.

  • Connected, creative and strong communities - assist and improve under resourced areas and providing opportunities for socialisation for people of all ages within our communities.

Key dates for applications

To assist in planning your project grant application, please refer to the following key dates for the 2016/2017 Neighbourhood House Grants Program.

Please note: Applications will be accepted until midnight on the final day of each round. Incomplete/late submissions will not be accepted.

Grant rounds 2016-2017 Grant applications open Applicants advised of outcomes
2016 /2017 13 September 2016 to 31 March 2017 October / April 2017

Application process

Flowchart showing process: 1. Read grant guidelines detailed on this page; 2. Complete and submit online application - The link to the application is emailed directly to each Neighbourhood House. Please contact our Grants staff on 5272 4736 or 5272 5039 if you require it to be resent. 3. Complete and submit previous Neighbourhood House grant acquittal - Access to new grant applications will only be granted upon submission of a satisfactorily completed online acquittal/evaluation form.
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Grant guidelines

  • Grant information session attendance is compulsory if you wish to apply for Neighbourhood House funds.

  • There will be one grant rounds in 2016/2017.

  • Grant amounts offered to successful applicants are based outcomes determined during the assessment process.

  • The same or similar project will generally not be funded more than once by City of Greater Geelong.

  • Only one application can be considered per applicant organisation per financial year.

  • Applicants must fit within the grant program’s eligibility criteria as outlined in this document.

  • Neighbourhood House Grant requests must be submitted through our online application form. You will need an email address to access the Smarty Grants online program.

  • If you would like to access further information and the online application form; please refer to Smarty Grants Help in this document or contact the City of Greater Geelong Grants staff on 5272 4736 or 5272 5039.

Application eligibility

This table identifies the types of organisations that are eligible and those that are not eligible to receive funding from this grant program.

DHHS recognised Neighbourhood Houses
Organisations that have attended 2016 information session
Unincorporated bodies
Organisations with outstanding debts or arrears to the City of Greater Geelong
Organisations that have not provided a satisfactory Evaluation/Acquittal form for any previous funding received from Council

Additional requirements

  • All applicants must possess an Australian Business Number (ABN) or provide written advice from the Australian Tax Office that no withholding tax is required from the grant payment – by completing a Statement by a Supplier Form*
  • *As per taxation requirements, 46.5% of the grant payment will be deducted from the grant allocation (withholding tax) if the funding recipient does not have an ABN or has not provided the ATO’s Statement by a Supplier Form.If your group is not for profit but is unincorporated or not one of the other types of legal entities as listed above, you will need to find another organisation that does meet the eligibility status to auspice the application on your behalf. You would need to obtain approval from that organisation to show that they agree to act as an ‘Auspice’ (i.e. sponsor or manager) for your grant application. For further details and advice, please speak to the Grants staff on 5272 4736.

Permits and approvals

Evidence of permits or approvals (if required) must be provided with your application if you are requesting funds for a project or activity that includes:

  • Organising a community event: Please refer to our Events Planning Guide for further information as you may need an event planning your event.

  • Works that involve additions or alterations to buildings and/or land: Approval in writing is required from the owner and the manager of the building/land. Please note that this includes the installation/modification of any fixtures or fittings (murals, gardens or other like community development projects which may adjust the appearance or function of the existing building).

    If the land or building is owned or managed by the City of Greater Geelong, you must discuss your proposal, in advance of your submission with the relevant Council department. Contact the grants staff on 03 5272 4736 for advice about who you need to contact.

Project eligibility

This table identifies the types of projects that will not be considered and ideas for the types of initiatives and projects that will be considered for funding under this grant program.

Project eligibility guidelines
Operational or core funding of an organisation e.g. staff salaries, general administration costs, routine/ongoing maintenance, fuel/parking/vehicle related costs etc.
Projects or activities that could potentially commit Council funding on an ongoing basis.
Requests for retrospective purchases or projects.

Activities that take place outside the City of Greater Geelong.

Projects that duplicate or do not link with developed strategies of other local service responses
(unless evidence of need, coordination and cooperation is demonstrated)
Exclusively fundraising events. e.g. Fetes, markets, and activities where the main aim is to directly fundraise for a particular charity or cause.

Funding for Council services where fees are normally charged e.g. Council rates; waste removal; building or planning permit fees; parking fees, etc.

Activities aimed at promoting political views.
Projects that have already received support from, and/or meet the criteria of another City of Greater Geelong funding program.
Prizes, gifts, awards, or sponsorship costs. e.g. Trophies, medals, money, vouchers etc.
Initiatives that promote healthy lifestyles by increasing community participation in physical activity and recreational pursuits and/or promote and improve healthy eating.
Initiatives aimed at improving mental health and wellbeing outcomes in the community.
Community celebrations or events that mark a specific milestone, significant anniversary or promote community inclusion and connectedness.
Activities that strengthen community relationships and encourage active participation in community life.
Initiatives that compliment and support existing programs or strategies that aim to raise awareness or address complex social issues such as discrimination, family violence or community safety.
Initiatives that address needs of Aboriginal, multicultural, and new arrival and communities; LGBTI people; children; young people; seniors, and people with disabilities.
Projects that aim to increase community knowledge and capacity to use and embrace digital technologies and contribute to lifelong learning.
Training and development opportunities for volunteers.
Establishment costs associated with setting up a new community group.
Development of strategic or business plans to facilitate and assist community groups to identify and achieve goals and objectives consistent with their charter.
Subsidising room hire for community groups accessing your venue (up to $2,750)

Subsidising governance and administration (up to $2,750) eg. Strategic planning, book keeping, administration costs ò


Assessment criteria

Applications are assessed by determining the eligibility of each request and how it addresses the general grant guidelines and criteria. Each application is then assessed rating the key aspects of the project against the criteria.

An assessment panel reviews the applications and provides recommendations to the General Manager, Community Life for approval.

The Community Wellbeing Objectives that form part of City Plan (2013-2017) have three priority areas. Applications will be assessed, taking into account how well one or more of these priority areas are addressed:

  • Healthy lifestyles - promote healthy eating and lifestyle options.

  • Healthy environments - provide healthy environments for physical activity and infrastructure to support healthy living and connected communities.

  • Connected, creative and strong communities - assisting and improving under resourced areas and providing opportunities for socialisation for people of all ages within our communities.

To assist in determining the grant outcomes, a scoring system forms part of the assessment process and is based on answers to the questions in the online application. These scores are based on the following:

  • Community Benefit - demonstration that the project/activity benefits the residents of the City of Greater Geelong – including supporting information or evidence of why the project needs to be done (30%)

  • Healthy Lifestyles and Environments - demonstration of how the project contributes to fostering healthy lifestyles and/or encourages community participation in safe and vibrant physical spaces and facilities (25%)

  • Connected, Creative and Strong Communities – demonstration of community engagement and involvement as well as evidence the project creates new or enhances existing opportunities and capacities for the community. (25%)

  • Well Planned Project and Sound Budget - Demonstration of a well planned project and provision of a clear well balanced budget that details total project costs and other funding sources. (20%)

Acquittal and project evaluation reports

Neighbourhood Houses who receive grants are required to complete and submit a project report and acquittal form on the completion of their funded activity. Copies of receipts for expended items, as well as any photos, promotional materials or other supporting documents will also be required to be attached to the report.

Information about how to access to the online Acquittal/Evaluation form will be provided to funded organisations when the grant funds have been approved and allocated.

Other funding opportunities

For more information, view our grants page or contact grants staff directly on 03 5272 4736. Please consider applying for this specific allocation of Neighbourhood House grants before seeking further support through other council grants.

Page last updated: Thursday, 12 January 2017