Following are a range of frequently asked questions - relating to the planning of an event in the City of Greater Geelong. Where the response to a question doesn't suitably answer your need, please contact the City's Event Unit who will assist you and provide a more detailed response. Similarly, if you have any other questions, the Events Unit will be able to help.

QUESTIONS:

What is an event?
By definition, an event is any planned activity where an open area, facility, road or structure is used by more people than usually found in that area. This activity may affect the location prior to the event, during and after the event.

Do I need a permit for my event?
Any organised event requires a permit. Permits are available from the City of Greater Geelong's Event Unit. If you are unsure if your event is classed as 'organised', please consult with the City's Event Unit.

Where can I get an event application form?
Event application forms are available from the City of Greater Geelong's website, City Customer Service Centres or by contacting the City's Event Unit.

Whose responsibility is it to obtain the necessary permits for my event?
As an event organiser, it is your responsibility to ensure all required permits are obtained. The Events Unit will be able to assist you in identifying which permits, licences or guidelines will be required for your event.

Am I expected to complete a traffic management or emergency management plan?
After submitting your event application form, the Events Unit will advise you if you need to complete an event plan which includes sections devoted to traffic management and emergency management. You will be required to complete the initial steps of these sections, however, your Event Unit representative will work with you and arrange meetings with relevant authorities to develop and approve a functional and appropriate traffic and/or emergency management plan.

Do I need to comply with any legislative Acts?
Yes. As an event organiser, you are responsible for ensuring that your event is compliant with relevant Acts such as the Food Safety Act. Factors for consideration here include public safety, the control of alcohol, the preparation and supply of food and security.

I want to organise a street party? What do I need to do?
A street party is an event, and like all City of Greater Geelong events, requires the event organiser to provide:

• An event application form 
• A Certificate of Currency with the City of Greater Geelong noted as an interested party
• A Deed of Indemnity
• A site plan and a plan of the roads to be used or closed (if applicable)
• A risk assessment of the street.

You will be required to provide a map and site plan identifying where the party will take place and where you need the road(s) closed. All road closures required for a street party need traffic management. This service is provided by a City of Greater Geelong delegated contractor. The costs for this service are heavily subsidised by the City, with a fee of $110 required, payable to the City of Greater Geelong.

Street parties require insurance coverage (via the Certificate of Currency). Should you require insurance, The Community Insurance Scheme (www.communityinsurance.com.au) provides coverage for up to 200 people using a $5 million policy for community events. The cost of this policy is $121.

For more information: Street Party Brochure (PDF-219KB)